Executive Assistant to the CEO & Board of Directors

Purpose, Perspective and Personality

We are conducting an exclusive search mandate for an internationally oriented, non-profit foundation seeking an Executive Assistant to the CEO & Board of Directors. In this pivotal role, you will support the CEO in both strategic and operational matters, coordinate Board and committee meetings, ensure systematic follow-ups, structure workflows and processes, and act as a key liaison between the CEO, the Board, and international teams.

We are looking for a passionate Executive Assistant who takes ownership, works proactively, thinks ahead, and brings structure to a dynamic environment. The CEO is seeking a reliable sparring partner – someone clear, confident, solutions-driven, and an excellent communicator – who strongly identifies with the purpose and mission of a globally active non-profit organisation.

Tasks

Comprehensive administrative and organisational support for the CEO and Board – from agenda and travel management to polished, professional correspondence
Coordination and documentation of all management and Board meetings, including agendas, briefing materials, minutes/recordings and systematic follow-ups
Support Good Governance and Best Practices through administrative, organisational, and content-related tasks, including drafting, updating, and implementing foundation documents and monitoring follow-ups
Central liaison and communication hub between Management, the Board, country teams, and external stakeholders – with a strong focus on values-driven communication with donors, sponsors, and supporters
Occasional recruiting support, collaboration with external partners (e.g., IT), and ongoing optimisation of internal processes

Qualification and Experience

Commercial apprenticeship (KV) and further training in Assistance, Communications, or a related field, 5+ years of experience supporting senior international executives, including complex stakeholder management
Excellent written and verbal communication skills in German and English, additional languages (Italian and/or Spanish) are an asset
Strong identification with purpose-driven, socially impactful work and a genuine motivation to enable real impact through professional executive support, not only supporting, but actively shaping
Exceptional communication and organisational skills, highly structured, reliable, self-directed, and committed to delivering high-quality results
Proactive problem-solver with strong forward-thinking abilities, someone who creates clarity, anticipates needs, and acts as the go-to person and central liaison for the CEO, Board, and teams – the true Assistant superpowers

It is the chance to find your « dream job ». Take it !

You have questions ? Let’s talk !

Why is this a challenge ?

A true sparring partner role within a passionate team
Purpose-driven work with international exposure
A transparent and open organisational culture

Occupation: 100%

Location: Region Zurich/Zug

Company: anonymous

How to apply ?

Send an e-mail to bewerbung@heartsandbrains.ch
and drop us a few lines about you

or call us :

Elke Rottmann +41 44 330 40 51

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