Assistance - hearts and brains

Looking for the right person ?

Assistants are “all-rounders”. Always staying calm, keeping an overview, seeing the big picture, perfect “multitasker”, listeners, communication and organizational talents, always positive, motivating and knowing what is most important at any given moment. You have empathy, a doer mentality, are able to work with different stakeholders, always go the extra miles and make the impossible possible. If it fits really well, superiors and assistants can be a true “dream team” and that for a long time.

Are you looking for a personality that fits you and the company culture? We have them!

Assistance / Business Support

We find you:

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager
Head of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant
Office Manager / Back Office Support

Marketing Assistant / Project Support

Profiles from our assistants network

Here we always have different profiles from our assistance network, which are currently available or open for a new challenge. You are interested in a profile or you would like to see more profiles? Write to us: info@heartsandbrains.ch or let us talk right away: +41 44 330 40 50.

Some profiles for you

C-Level EA – Chief of Staff

35-40 YEARS

Commercial education and constant development in practice, German (mother tongue), English (business fluent)
15+ years of experience as EA on international Board level in global structures incl. people management of EA team
Many years of expertise in a wide variety of fields: Budget, event, project as well as personnel management.
Modern Work Ambassador – profound knowledge of MS365, appreciates working in a modern hybrid working environment
Open to a new challenge in a big org structure, preferably with people management responsibility / 80% / greater Zurich region and surrounding cantons.

Executive Assistant / Office Manager with heart & humour (100%)

35-40 years

Commercial training | CAS Paralegal | Further training in interpersonal communication and standard management. Speaks fluently German (mother tongue) and English (level C1)
14 years of professional experience as an assistant in the legal field (exclusively for partner attorneys as well as legal counsel in large companies)
Strong interest in a longer-term employment and further training opportunities. Resilient and very committed organisational talent
Seeking a full-time position as Assistant/Office Manager with independent work and a lot of responsibility (also open to a management position in a secretariat) in the greater Zurich area (city, Zurich Oberland/Unterland, Canton ZH)

Ambitious High Level Executive Assistant

35-40 years

Commercial vocational training, certified Executive Assistant with a Swiss federal diploma of higher education. CAS for project management (FHNW). English native level
Experienced C-Level assistant working for international corporations as well as SMEs and family businesses. Strong intercultural skills, many years experience in project management
Quick intellectual grasp, committed to high standards of quality and quantity. “Out of the box” thinking. Strong hands-on mentality and highly self-motivated
Looking for a challenging, versatile and exceptional job as a C-level assistant. Happy to take on project responsibility. In the Aargau, Limmattal, Zurich area, 80 – 100%

Ambitious High Level Executive Assistant

35-40 years

Commercial vocational training, certified Executive Assistant with a Swiss federal diploma of higher education. CAS for project management (FHNW). English native level
Experienced C-Level assistant working for international corporations as well as SMEs and family businesses. Strong intercultural skills, many years experience in project management
Quick intellectual grasp, committed to high standards of quality and quantity. “Out of the box” thinking. Strong hands-on mentality and highly self-motivated
Looking for a challenging, versatile and exceptional job as a C-level assistant. Happy to take on project responsibility. In the Aargau, Limmattal, Zurich area, 80 – 100%

Assistance with organizational talent and versatility

30-40 years old

Commercial apprenticeship with further education as “Bachelor of Corporate Management CCI”
Communicational and organisational skills with project management experience, reliable, discreet and versatile
10 years of experience in the automotive industry, including 5 years as an assistant of the CFO/ CEO with overarching international fields (D / E)
Seeking for new challenges as an assistant with additional responsibility for project work (Schaffhausen, Winterthur, Frauenfeld)

Assistant / Office Manager with hospitality background

20-30 years old

Commercial apprenticeship and further education Management Assistant (Dipl. Direktionsassistentin)
Strong communicational and organisational skills, highly reliable and flexible
5 years of experience in the hospitality industry and since 2017 experience as project assistant at management level in an international environment
Open and seeking for a new exciting challenge as an assistant

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»

« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »

«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»

« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »

"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."