Assistance - hearts and brains

Looking for the right person ?

Assistants are “all-rounders”. Always staying calm, keeping an overview, seeing the big picture, perfect “multitasker”, listeners, communication and organizational talents, always positive, motivating and knowing what is most important at any given moment. You have empathy, a doer mentality, are able to work with different stakeholders, always go the extra miles and make the impossible possible. If it fits really well, superiors and assistants can be a true “dream team” and that for a long time.

Are you looking for a personality that fits you and the company culture? We have them!

Assistance / Business Support

We find you:

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager
Head of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant
Office Manager / Back Office Support

Marketing Assistant / Project Support

Assistant profiles for active sourcing

Here we regularly publish exciting candidate profiles from our network, focusing on fast availability (immediate or within a month). Our “Profile Matching” offers the opportunity to source candidate profiles yourself and engage in initial conversations and/or interviews with candidates without commitment.

Certified Business Administrator, further education in Project and Change Management, native German speaker, fluent in English
13 years of professional experience as a C-Level Assistant in international environments across various industries (Global Live Marketing, Medical Technology, Energy, Logistics)
Highly motivated, organized, diligent, and solution-oriented, with a strong focus on consistency and intercultural competence
Open to new challenges (80%-100%) as an Executive Assistant with a diverse range of responsibilities in an international setting, Basel, Aargau, Zurich City regions

I'm interested!

Commercial Federal Diploma, German (native), English/French (fluent)
Extensive and solid experience as an EA/PA at C-Level in national and international companies (industry, pharmaceuticals) – versatile and professionally well-rounded
Balanced, reliable, and empathetic personality, flexible, forward-thinking, solution-oriented, and with strong social skills
Available on short notice and open to a new, diverse challenge as an EA/PA at CEO level, Central Switzerland, left shore of Lake Zurich, 100%

I'm interested!

Commercial Federal Diploma, further training in project management and marketing, German (native) and English (fluent)
Several years of professional experience in international and national companies in demanding positions in various industries, strong implementation skills in administrative, organisational and project management topics as well as process optimisation
Independent, proactive and flexible way of working with a flair for creativity and innovation – authentic, transparent and humorous personality
Open to new challenges with personal responsibility (80%), Zurich and Aargau region

I'm interested!

BA International Management, certified HR specialist, German (mother tongue), English business fluent (6 years working and living in English speaking countries)
17 years of professional experience as EA & virtual assistant in various industries in Switzerland and abroad
Tech-savvy, reliable, resilient with strong organizational skills
Open for a new challenge (60-80%), preferably with HR related topics, region of Basel, Baden or city of Zurich

I'm interested!

Executive Assistant FA, further education in Project Management and Event Management, English and German (native), French and Spanish (fluent), international experience
Extensive experience in multinational corporations (IT, technology, banking, insurance, construction/real estate), skilled in project & event management as well as process optimization
Tech-savvy, precise, fast, and independent working style, detail-oriented with a commitment to quality, proactive with strong organizational talent
Open to new challenges with substantial responsibility (100%) as EA in an international environment, in the Basel City area, Zurich and nearby surroundings, or Geneva

I'm interested!

Federally Certified Business Administrator, HR Specialist, Certified in Occupational Safety & Health ASGS, German (native), English and French (fluent)
Extensive experience as EA/PA in national & global companies (industry, aviation, services, etc.) – broad professional expertise, solid experience in HR, project assistance, event organization, training, process optimization
Empathetic, loyal, and ethical personality, cosmopolitan, communicative, proactive with intercultural sensitivity and high social competence
Open for a new, diverse challenge as EA/PA, Zurich city/right shore of lake Zurich, Kloten, Winterthur, and ZH Oberland up to Rapperswil, 80-100%, hybrid work

I'm interested!

DAS FH Digital Office Management, Swiss certified management assistant, German (native) & English (fluent), audit expert DA, Microsoft 365
15 years of assistant experience, including 11 years in auditing/financial services, 5.5 years as team leader
Strong empathy, communicative flair, flexible, event & project management
Open to new adventures (90%) as Office Manager / Event or Project and Change Management in Zurich, Limmattal to Baden in an SME

I'm interested!

M.Sc. in Economics, German (native), English (fluent), Italian (good proficiency)
12 years of experience in multinational corporations in the DACH region (Automotive, FMCG) as a C-Level Executive Assistant, as well as in project and sales management
Strong analytical and conceptual skills, goal-oriented and solution-focused, with a strategic mindset, expertise in stakeholder management and digitalization projects
Open to new challenges as a C-Level Executive Assistant / Project Assistant (PMO) in the Zurich region (80-100%)

I'm interested!

FAQ

How the cooperation with us looks like and answers to many other questions you can find here.

Blog

What’s new with us, more about us as a team and how our everyday life looks like, you can read all it here.

Contact

Curious? An exchange is a perfect first step:
info@heartsandbrains.ch
bewerbung@heartsandbrains.ch
+41 44 330 40 50

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»

« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »

«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»

« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »

"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."