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Assistance

Looking for the right person ?

Assistants are “all-rounders”. Always staying calm, keeping an overview, seeing the big picture, perfect “multitasker”, listeners, communication and organizational talents, always positive, motivating and knowing what is most important at any given moment. You have empathy, a doer mentality, are able to work with different stakeholders, always go the extra miles and make the impossible possible. If it fits really well, superiors and assistants can be a true “dream team” and that for a long time.

 

Are you looking for a personality that fits you and the company culture? We have them!

Assistance / Business Support

We find you:

 

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager
Head of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant
Office Manager / Back Office Support

Marketing Assistant / Project Support

Assistant profiles for active sourcing

Here we regularly publish exciting candidate profiles from our network, focusing on fast availability (immediate or within a month). Our “Profile Matching” offers the opportunity to source candidate profiles yourself and engage in initial conversations and/or interviews with candidates without commitment.

To Profile Matching

  • Commercial Federal Diploma, German (native), English/French (fluent)
  • Extensive and solid experience as an EA/PA at C-Level in national and international companies (industry, pharmaceuticals) – versatile and professionally well-rounded
  • Balanced, reliable, and empathetic personality, flexible, forward-thinking, solution-oriented, and with strong social skills
  • Available on short notice and open to a new, diverse challenge as an EA/PA at CEO level, Central Switzerland, left shore of Lake Zurich, 100%

  • BA International Management, certified HR specialist, German (mother tongue), English business fluent (6 years working and living in English speaking countries)
  • 17 years of professional experience as EA & virtual assistant in various industries in Switzerland and abroad
  • Tech-savvy, reliable, resilient with strong organizational skills
  • Open for a new challenge (60-80%), preferably with HR related topics, region of Basel, Baden or city of Zurich

  • Certified Executive & Personal Assistant, fluent in French/German/English/Dutch
  • Experienced and proactive C-level Assistant with over 10 years of experience in large international corporations
  • Solution-oriented, stress-resistant, highly adaptable, detail-focused, with excellent interpersonal and organizational skills
  • Open to a new challenge in an international environment, preferably in the Zurich or Zug region

  • Diploma in Financial Planning (Australia) and training as a Legal Assistant; English (native), Italian (fluent), German (basic)
  • 20 years of experience as a Personal/Executive Assistant in international companies across various industries in Switzerland
  • Responsible, go-to person, assertive, diplomatic, empathetic, highly professional, and skilled in audience-appropriate communication
  • Seeking a new challenge as an Executive/Personal Assistant at C-level in Zurich and surrounding areas

  • Certified Event & Promotion Manager and certified HR Administrator, German/Italian (native), English (fluent), French/Spanish (good knowledge)
  • Extensive experience in national and international companies as PA/EA/TA (Finance, HR, Event Management, Accounting & Controlling) across various industries (banking, real estate, commodities, pharmaceuticals)
  • Strong numerical skills, high affinity for IT and office tools, pragmatic, flexible, proactive, and highly efficient
  • Open to new adventures with personal responsibility (80-90%), Zug region and surroundings, left shore of Lake Zurich

  • Commercial Federal Diploma in Business (EFZ), further training as a Federal Certified Executive Assistant, including certifications in Business Economics, Leadership, and HR Management. Native proficiency in German & Spanish, fluent in English, and conversational in Italian (B2); international experience
  • Extensive assistance experience in both the public and private sectors across various industries
  • Dependable, loyal, and communicative, with strong organizational and planning skills; globally minded and adept at working independently
  • Open to new, versatile challenges with responsibility as an Executive Assistant at the C-level, 80-100%, based in Zurich area

  • Completed training as a legal assistant (DE), advanced training as an Executive Assistant with a federal diploma, German (native), English (fluent)
  • 22 years of professional experience, including 9 years as an Executive Assistant in national and international companies (legal, fiduciary, industrial, and healthcare sectors)
  • Exceptional commitment to service, strong aptitude for numbers, IT affinity, high level of loyalty, empathy, and a passion for process optimization
  • Open to a new challenge as EA, PA (80-100%) with individual responsibility in the Aarburg to Baden region, left bank of Lake Zurich, Zug and surrounding areas, and Freiamt

  • Commercial training with further education in procurement & logistics (German/English)
  • 19 years of professional experience, including 7 years as a C-level assistant in various industries in an international environment, and 12 years prior as an operational buyer/dispatcher (global sourcing)
  • Structured working style, organizational talent with a strong service orientation, reliable, highly social, solution-oriented, humorous, motivated, and focused with a cool head in stressful situations
  • Open to new challenges in the city of Zurich/right shore of Lake Zurich

FAQ

How the cooperation with us looks like and answers to many other questions you can find here.

Continue to FAQ

Blog

What’s new with us, more about us as a team and how our everyday life looks like, you can read all it here.

To the blog

Contact

Curious? An exchange is a perfect first step:
info@heartsandbrains.ch
bewerbung@heartsandbrains.ch
+41 44 330 40 50

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»
Monja KönigLeiterin Personal & Mitglied der Geschäftsführung, SBV
« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »
Jeannette WohlerExecutive Assistant Employer Policy & Law at SBV SSE SSIC
«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»
Natacha MeierLeiterin Veranstaltungen & Personal beim BVS
« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »
Sabrina VögtleHR Manager, Infront Sports & Media AG
"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."
Alan FreiCMO & Co-Founder Amorana

On our website we have consciously decided against gendering. We see no reason whatsoever to emphasise differences when it is actually about recognising everyone as equal. We see and value everyone as an individual, regardless of gender and for us everyone is equal and equally welcome.

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