Assistance - hearts and brains

Looking for the right person ?

Assistants are true all-rounders. They remain calm under pressure, keep an eye on the bigger picture, and master multitasking with ease. They’re excellent listeners, strong communicators, and highly organised. Always positive and encouraging, they instinctively know what matters most in any given moment.

They bring empathy, a hands-on attitude, and the ability to navigate effortlessly across all levels. No task is beneath them – and they often make the impossible possible. When the match is right, the partnership between executive and assistant can become a true dream team – one that lasts and makes a difference.

Looking for exactly that kind of personality – someone who fits both your role and company culture?
We know them. And we offer flexible services to help you find the perfect match.

Assistance / Business Support

We find you:

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager
Head of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant
Office Manager / Back Office Support

Marketing Assistant / Project Support

Profiles from our assistants network

Here we always have different profiles from our assistance network, which are currently available or open for a new challenge. You are interested in a profile or you would like to see more profiles? Write to us: info@heartsandbrains.ch or let us talk right away: +41 44 330 40 50.

Please check our current profiles on our Active Sourcing page

MAS in Business Management (ongoing), CAS in Change Management, Business Excellence and Creative Leadership, BSc in Business Administration, German (native), English (fluent)
Several years of C-level experience with a strong HR focus, leadership background in international environments, approx. 10 years in the financial sector
Kanban methodology, strong analytical and strategic mindset, high IT affinity, resilient, reliable, quick to grasp new topics, proactive
Open to an Executive Assistant role with strategic responsibilities and/or leadership duties | (HR) Project Management

I'm interested

Commercial Federal Diploma, German (native) and English (fluent)
Extensive assistant experience across various industries, highly skilled in calendar and travel management, client support including reception, correspondence, office management and event coordination
Strong client- and service-oriented mindset, highly organized, flexible, committed, reliable and trustworthy
Open to an assistant role with a focus on organizational responsibilities in Zurich and the surrounding area

I'm interested

Qualified Business Economist (HF) with further training in HR, Change Management, HR & Office Management. Native German speaker, fluent in English
Extensive experience as an Executive Assistant in the life sciences, mechanical engineering, chemical/coatings, private equity, and dental sectors
Highly organized, resilient, communicative, and responsible – with a strategic mindset and a high degree of autonomy
Open to a position as Executive or Personal Assistant with project responsibilities, ideally involving HR, Marketing, or Procurement in the Basel area

I'm interested

Executive Assistant with a Swiss Federal Diploma, modern assistance expertise (Assistenz 2.0) and Certified Scrum Master. Native German speaker, fluent in English and French, with solid IT knowledge
Over 15 years of experience supporting senior executives across various industries (banking, IT, hospitality, social services, building technology)
Recognised for strong organisational skills, service orientation, resilience, an affinity for numbers and a keen interest in IT and office tools. Quick to grasp complex matters, proactive, pragmatic and highly efficient with an independent, structured working style
Open to a new and dynamic 60% opportunity in the left-shore Lake Zurich or Zug region

I'm interested

BA International Management, certified HR specialist, German (native), English business fluent (6 years working and living in English speaking countries)
17 years of professional experience as EA & virtual assistant in various industries in Switzerland and abroad
Tech-savvy, reliable, resilient with strong organizational skills
Open for a new challenge (60-80%), preferably with HR related topics, region of Basel, Baden or Zurich city

I'm interested

FAQ

How the cooperation with us looks like and answers to many other questions you can find here.

Blog

What’s new with us, more about us as a team and how our everyday life looks like, you can read all it here.

Contact

Curious? An exchange is a perfect first step:
info@heartsandbrains.ch
bewerbung@heartsandbrains.ch
+41 44 330 40 51

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»

« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »

«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»

« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »

"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."