Assistance - hearts and brains

Assistants & Business Support

Assistants are true all-rounders. They remain calm under pressure, keep an eye on the bigger picture, and master multitasking with ease. They’re excellent listeners, strong communicators, and highly organised. Always positive and encouraging, they instinctively know what matters most in any given moment.

They bring empathy, a hands-on attitude, and the ability to navigate effortlessly across all levels. No task is beneath them – and they often make the impossible possible. When the match is right, the partnership between executive and assistant can become a true dream team – one that lasts and makes a difference.

Looking for exactly that kind of personality – someone who fits both your role and company culture?
We know them! And we offer flexible services to help you find the perfect match.

We find top candidates for:

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager / Operations Manager

Chief of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant

Office Manager / Back Office Support

Marketing Assistant / Project Support

Active Sourcing – Handpicked Top Profiles – Only 50% of the Cost

Our Profile Matching platform gives you direct access to top-tier candidates from our network – all pre-screened and quickly available. The ideal complement to your existing recruiting process or a smart shortcut before launching a time-consuming search.

Designed for efficiency: No lengthy search, no waiting for applications, no risk – and only 50% of the usual cost if the hire is successful.

Certified event manager, management development, insurance clerk, tourism college, CRM, MS Office, BI tools
20+ years as EA, PA, COO & event manager in finance, legal, art, fashion & lifestyle
Executive support, travel & lifestyle management, property & household management, VIP events – discreet, structured, resilient, humorous
Open to a demanding role in the HNWI environment / executive & personal assistant / Zurich area / 80–100%

I'm interested!

BA International Management, certified HR specialist, German (native), English business fluent (6 years working and living in English speaking countries)
17 years of professional experience as EA & virtual assistant in various industries in Switzerland and abroad
Tech-savvy, reliable, resilient with strong organizational skills
Open for a new challenge (60-80%), preferably with HR related topics, region of Basel, Baden or Zurich city

I'm interested!

Commercial diploma (KV EFZ), CAS ‘AI in Finance’, solid IT skills (MS Office, SAP, Concur, Sherpany, Sharedrive, macOS, basic knowledge of Python – AI programming, automation, data processing)
20+ years of experience in the financial industry, 10+ years as executive assistant at C-level, experience in business controlling at executive board level
Organisational talent, trustworthy, loyal, discreet and resilient, with clear communication and a quick grasp of complex matters
Open to a role as executive assistant at executive board level | Zurich city/area, Zug, canton of Schwyz

I'm interested!

Master’s degree in Business Informatics (University of Zurich), AI for Business (Harvard Business School), PMP, Foundation Board Certification
20 years of experience in IT consulting, pharma, financial services & retail in program management, PMO leadership, and COO Office / Chief of Staff roles
Analytical, structured, reliable, execution-driven, open, and engaging
Seeking a challenging executive support role with a focus on strategy, digital transformation & operational leadership in the Zurich area, available immediately

I'm interested!

MA in Development Studies and Romance Languages further training in team coaching mental health first aid and HR administration fluent in 7 languages
Over 15 years of experience as an Executive Assistant & Project Coordinator at the C level in an international environment including office and event management onboarding and offboarding and training coordination
Highly empathetic with strong intercultural skills solution oriented reliable goal driven cooperative and proactive expert in managing global events 20 200 participants
Open to new opportunities as a Project Coordinator Executive Assistant or HR Associate 100 percent in the Basel region

I'm interested!

Certified Executive Assistant (federal diploma, 2002), qualified Event Manager and certified Mental Coach. Native German speaker with fluent English and French
Over 15 years of experience in executive support, including 10 years at senior management level with project responsibility in both the private and public sectors (education, healthcare, construction, consumer goods)
Highly organised and reliable all-rounder with strong communication skills, integrity, and a solution-oriented mindset. Experienced in coordinating and managing central office functions
Immediately available for an Executive Assistant role (80–100%) with broad responsibilities and a strong team spirit, based in the Bern, Central Switzerland or Aarau region

I'm interested!

Executive Assistant with a Swiss Federal Diploma, modern assistance expertise (Assistenz 2.0) and Certified Scrum Master. Native German speaker, fluent in English and French, with solid IT knowledge
Over 15 years of experience supporting senior executives across various industries (banking, IT, hospitality, social services, building technology)
Recognised for strong organisational skills, service orientation, resilience, an affinity for numbers and a keen interest in IT and office tools. Quick to grasp complex matters, proactive, pragmatic and highly efficient with an independent, structured working style
Open to a new and dynamic 60% opportunity in the left-shore Lake Zurich or Zug region

I'm interested!

Commercial training with further education in procurement & logistics (German/English)
19 years of professional experience, including 7 years as a C-level assistant in various industries in an international environment, and 12 years prior as an operational buyer/dispatcher (global sourcing)
Structured working style, organizational talent with a strong service orientation, reliable, highly social, solution-oriented, humorous, motivated, and focused with a cool head in stressful situations
Open to new challenges in the city of Zurich/right shore of Lake Zurich

I'm interested!

FAQ

Learn more about how we work, our services, and find answers to common questions here.

Blog

Tips & tricks on CVs, job applications, LinkedIn, and insights into our work can be found here.

Contact

We’re always happy to connect and exchange ideas!

info@heartsandbrains.ch
bewerbung@heartsandbrains.ch
+41 44 330 40 50

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»

« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »

«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»

« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »

"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."