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Assistance

Looking for the right person ?

Assistants are true multitaskers—always composed, keeping an eye on the bigger picture, exceptional communicators, and highly organized professionals. They listen, motivate, and know exactly what matters most at any given moment. With empathy and a hands-on mentality, they navigate all levels of an organization effortlessly, never shying away from a challenge and making the impossible possible. When the fit is just right, an executive and their assistant can become a true dream team—one that delivers long-term success.

 

Are you looking for such a personality who fits both your needs and company culture? We have them!

Assistance / Business Support

We find top talent for:

Executive / Personal / Director Assistant C-Level & Board

Strategic Assistant / Project Manager

Head of Staff / Head of Administration / Head of Operation

Management Assistant / Team Assistant

Office Manager / Back Office Support

Marketing Assistant / Project Support

Assistant profiles for active sourcing

We regularly publish exciting candidate profiles from our network, focusing on those available immediately or within a short timeframe (within one month). Our Profile Matching tool allows you to source candidates yourself and initiate exploratory conversations or interviews without commitment.

To Profile Matching

  • KV EFZ, CAS ‘AI in Finance’, fundierte IT-Kenntnisse (MS Office, SAP, Concur, Sherpany, Sharedrive, macOS, Basics in Python – KI-Programmierung, Automatisierung, Datenverarbeitung)
  • 20+ Jahre Erfahrung in der Finanzbranche, 10+ Jahre Executive Assistant auf C-Level Erfahrung in Business Controlling auf GL-Ebene
  • Organisationstalent, integer, loyal, diskret und belastbar mit klarer Kommunikation und schneller Auffassungsgabe
  • Offen für eine Rolle als Executive Assistant auf Geschäftsleitungsebene | Stadt/Raum Zürich, Zug, Kanton Schwyz

  • Certified Executive Assistant (federal diploma, 2002), qualified Event Manager and certified Mental Coach. Native German speaker with fluent English and French
  • Over 15 years of experience in executive support, including 10 years at senior management level with project responsibility in both the private and public sectors (education, healthcare, construction, consumer goods)
  • Highly organised and reliable all-rounder with strong communication skills, integrity, and a solution-oriented mindset. Experienced in coordinating and managing central office functions
  • Immediately available for an Executive Assistant role (80–100%) with broad responsibilities and a strong team spirit, based in the Bern, Central Switzerland or Aarau region

  • MA in Development Studies and Romance Languages further training in team coaching mental health first aid and HR administration fluent in 7 languages
  • Over 15 years of experience as an Executive Assistant & Project Coordinator at the C level in an international environment including office and event management onboarding and offboarding and training coordination
  • Highly empathetic with strong intercultural skills solution oriented reliable goal driven cooperative and proactive expert in managing global events 20 200 participants
  • Open to new opportunities as a Project Coordinator Executive Assistant or HR Associate 100 percent in the Basel region

  • BA International Management, certified HR specialist, German (mother tongue), English business fluent (6 years working and living in English speaking countries)
  • 17 years of professional experience as EA & virtual assistant in various industries in Switzerland and abroad
  • Tech-savvy, reliable, resilient with strong organizational skills
  • Open for a new challenge (60-80%), preferably with HR related topics, region of Basel, Baden or Zurich city

  • Certified Executive & Personal Assistant, fluent in French/German/English/Dutch
  • Experienced and proactive C-level Assistant with over 10 years of experience in large international corporations
  • Solution-oriented, stress-resistant, highly adaptable, detail-focused, with excellent interpersonal and organizational skills
  • Open to a new challenge in an international environment, preferably in the Zurich or Zug region

  • Master’s degree in Business Informatics (University of Zurich), AI for Business (Harvard Business School), PMP, Foundation Board Certification
  • 20 years of experience in IT consulting, pharma, financial services & retail in program management, PMO leadership, and COO Office / Chief of Staff roles
  • Analytical, structured, reliable, execution-driven, open, and engaging
  • Seeking a challenging executive support role with a focus on strategy, digital transformation & operational leadership in the Zurich area, available immediately

  • Certified Event & Promotion Manager and certified HR Administrator, German/Italian (native), English (fluent), French/Spanish (good knowledge)
  • Extensive experience in national and international companies as PA/EA/TA (Finance, HR, Event Management, Accounting & Controlling) across various industries (banking, real estate, commodities, pharmaceuticals)
  • Strong numerical skills, high affinity for IT and office tools, pragmatic, flexible, proactive, and highly efficient
  • Open to new adventures with personal responsibility (80-90%), Zug region and surroundings, left shore of Lake Zurich

  • Commercial Federal Diploma in Business (EFZ), further training as a Federal Certified Executive Assistant, including certifications in Business Economics, Leadership, and HR Management. Native proficiency in German & Spanish, fluent in English, and conversational in Italian (B2); international experience
  • Extensive assistance experience in both the public and private sectors across various industries
  • Dependable, loyal, and communicative, with strong organizational and planning skills; globally minded and adept at working independently
  • Open to new, versatile challenges with responsibility as an Executive Assistant at the C-level, 80-100%, based in Zurich area

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Contact

We’re always happy to connect and exchange ideas!

info@heartsandbrains.ch
bewerbung@heartsandbrains.ch
+41 44 330 40 50

«Ich schätze die Zusammenarbeit mit Frau Rottmann sehr. Ihre Professionalität und Fachkompetenz haben mich seit dem ersten Kontakt überzeugt. Die souveräne, authentische und loyale Art von Frau Rottmann hat jederzeit eine gewinnbringende und erfolgreiche Zusammenarbeit ermöglicht. Herzlichen Dank an dieser Stelle für die sehr geschätzte Unterstützung. Ich kann Frau Rottmann in jeglicher Hinsicht weiterempfehlen.»
Monja KönigLeiterin Personal & Mitglied der Geschäftsführung, SBV
« During the whole recruiting process I always felt in very good hands with Elke. The personal support has been professional and reliable at all times. I can highly recommend her expertise and her assessment of people. »
Jeannette WohlerExecutive Assistant Employer Policy & Law at SBV SSE SSIC
«Elke Rottmann hat neben aller Professionalität auch ein riesiges Netzwerk und ein unglaublich gutes Gespür dafür welche Personen zu welcher Stelle / Firma passen.»
Natacha MeierLeiterin Veranstaltungen & Personal beim BVS
« For the recruitment of really important roles like CEO assistants, I can definitely recommend Elke as a trustful and competent partner who understands the business needs of a company. Within short time she understands the client‘s need and supports you fast and efficiently with great profiles. »
Sabrina VögtleHR Manager, Infront Sports & Media AG
"Ich habe eine persönliche Assistenz für mich gesucht. Hearts and Brains hat mich dabei hervorragend unterstützt. Extrem professionell und extrem schnell. Auch haben wir fast alles digital via Zoom-Calls umgesetzt - fand ich grossartig."
Alan FreiCMO & Co-Founder Amorana

On our website we have consciously decided against gendering. We see no reason whatsoever to emphasise differences when it is actually about recognising everyone as equal. We see and value everyone as an individual, regardless of gender and for us everyone is equal and equally welcome.

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