Office Manager 80-100% - hearts and brains

Purpose, Perspective and Personality

Our client, Suyana Foundation, is an internationally active Swiss foundation with a clear mission: to sustainably strengthen people and communities through projects in health, livelihood and education.

For the office in Zug, we are looking for a structured, reliable and solution-oriented personality as Office Manager who ensures the day-to-day operations of the organisation’s office and acts as the central interface and go-to person between management, the team and external partners.

The role offers an exciting combination of traditional office management and support tasks for management and the board and therefore also provides growth potential.

Tasks

Provide administrative and organisational support to management and the team in day-to-day operations and ensure the smooth running of the office, including materials, infrastructure and service providers
Actively support HR administration, recruitment processes as well as employee onboarding and offboarding
Organise and coordinate board meetings, including preparation of materials, minute-taking and follow-up of decisions
Manage events and travel, including the review and processing of expense reports
Maintain administrative systems (CRM, filing structures) and act as the first point of contact for general enquiries

Qualification and Experience

Commercial training (KV) and at least 3–5 years of experience in office management, an assistant role or a front office role
Proficient in the use of office tools, with a strong affinity for IT; experience and/or further training in HR is an advantage
Very good communication skills in German, English and Spanish
A structured, proactive and team-oriented way of working with a hands-on mentality, strong prioritisation and multitasking skills
A discreet and reliable personality with a high level of responsibility and flexibility as well as enjoyment of working in an international environment

It is the chance to find your « dream job ». Take it !

You have questions ? Let’s talk !

Why is this a challenge ?

A central role in an international foundation with impact
Close collaboration with management and the board
A broad range of tasks with a high level of responsibility and development perspectives
A centrally located office at Zug main station with a home office policy

Occupation: 80-100%

Location: Zug

Company: Suyana Foundation

How to apply ?

Send an e-mail to bewerbung@heartsandbrains.ch
and drop us a few lines about you

or call us :

Elke Rottmann +41 44 330 40 51

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