Group Management Assistant

Purpose, Perspective and Personality

We are exclusively mandated to search for a Group Management Assistant on behalf of an international corporate group.

In this role, you will support the CFO and CHRO in their day-to-day work, coordinate matters at at group level and help build and establish a professional, efficient and well-functioning management and office setup. You have the assistant superpower of staying on top of things when multiple priorities are competing for attention. You bring structure to workflows, coordinate meetings, travel, workshops and internal alignment, manage service providers and ensure that everything runs smoothly and that processes and structures have a real impact.

We are looking for a passionate assistant, an all-rounder with drive and a genuine enjoyment of making things happen.

Tasks

Building and further developing professional office and organisational structures at group level
Comprehensive day-to-day support for the CFO and CHRO, including management appointments, travel, meetings and follow-ups
Planning, coordinating and following up on board meetings, meetings, workshops and offsites
Central coordination between the holding company, HR, Finance, Sales, country organisations and external service providers
Structuring administrative processes, introducing standards and ensuring transparency and a smooth flow of information

Qualification and Experience

Commercial qualification, ideally with further training in office management / business administration, excellent German, business-fluent English and proficient in M365 and digital tools
Several years of experience in office management and executive support within dynamic, international organisations
The superpower to turn chaos into structure, set priorities, juggle multiple priorities with confidence, think ahead, anticipate needs, step in where needed and find solutions independently
Strong empathy and organisational talent, confident in communicating across different levels of seniority, functions and cultures
Hands-on mentality and genuine enjoyment of actively helping to shape a professional office and management environment

It is the chance to find your « dream job ». Take it !

You have questions ? Let’s talk !

Why is this a challenge ?

Building the office setup with real scope to shape it
High autonomy and strong ownership
Close to the CFO, CHRO and management team
Hybrid model with high flexibility and home office

Occupation: 80 – 100 %

Location: Baden

Company: anonymous

How to apply ?

Send an e-mail to bewerbung@heartsandbrains.ch
and drop us a few lines about you

or call us :

Elke Rottmann +41 44 330 40 51

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